Many businesses still use traditional time clocks, and others rely on paper sign-in sheets. Both of these methods work, but there are alternative options available for those who are interested. Some time clock devices can connect to the Internet, and these machines will keep track of everyone who clocks in and out on them.
Systems like these can produce noticeable cost savings over traditional designs. When an employee first uses an online time clock at the beginning of the day, it makes a record of the occasion. A secondary record is made once they leave at the end. Some devices might also provide the user with an option to make a notation each time they clock in or out.
Supervisors are able to examine and keep track of these records whenever they present valid credentials to do so. Clocks that feature Web connectivity can also display select records to employees. For instance, an employee with the correct credentials might be allowed to see the hours that they’ve worked personally. They’d be locked out of the records of other employees.
This makes payroll much more efficient, since digital records are more simply dealt with than those produced by physically punching cards. These records can be duplicated, which helps to prevent loss. People who find purchasing cards or timesheets to be expensive in the first place might also want to have a look at this class of device.
Another benefit comes from the fact that it’s difficult to pad out the time an employee works. Many employees are able to manipulate the way that mechanical clocks work, which helps them to get a little extra money at the end of the day without actually working. This unfortunately reduces business profits, which ends up hurting everyone in the process. Employees who don’t break the rules might end up thinking that they’re treated unfairly if they see other people cheating.
Online clocks cut down on this practice extensively. It’s much harder to cheat one, and that’s why many businesses have started to look at them as a fairer alternative. If an average employee made the unrealistically low amount of $5 per hour, and an online timekeeping device cut down on time padding by 5 minutes a day, a company could save over $10 a month per employee. Large businesses with giant payrolls could see fairly substantial savings in only one month.
While these online clocks have been around for quite some time, they were certainly hard to find for a while. It’s become much easier to locate retailers who sell them. Even the large firms dealing with traditional time clocks like alliedtime.com now sell online ones, so anyone who needs this kind of networked technology should be able to find it easily.
That being said, they’re unlikely to completely replace traditional models any time soon. Some businesses like using mechanical clocks, and others can’t ensure a solid network connection. Traditional punch clocks might still be better options in these situations.